105% Increase in Happiness

Transparency and trust were the guiding principles in our discussions.
- Marte Thorbjørnsen Reid

Wilhelmsen’s journey in outsourcing its service desk to India wasn't straightforward from the start. Trust and understanding of cultural differences became key focus areas in making sure its new Indian IT partner could deliver the same level of IT support that the regional IT teams had done previously.

Using end-user experience data transparently at all levels of communication has informed and aligned the service delivery discussions with Wilhelmsen’s offshore service provider.

Key conclusions included seeing that service level agreements (SLAs) alone can't help your managed service provider (MSP) to create and deliver amazing experiences and increase end-user productivity unless one also considers Experience Management Agreement (XLA) thinking.

COMPANY
  • Industry: Maritime Industry
  • Employees: 4000
  • ITSM Platform: ServiceNow
  • ServiceDesk: Outsourced
  • HappySignals since: Jan 2017

Outcomes

Happiness

44

Before

90

After

105%

Increase

Productivity improvement

3h 41min

Lost time per ticket before

3h 1min

Lost time per ticket after

18%

Improvement

Wilhelmsen-All-Time

How HappySignals is used at Wilhelmsen

1. Its MSP uses Happiness as a Key KPI

With team-level bonuses provided when its average score is over 9/10.

2. Service desk agents are referred to as colleagues

Building trust goes both ways with a view of IT service desk agents as colleagues that share the same goals.

3. Formal XLAs with IT service providers

Adoption of XLAs with bonuses provided for scores of 9/10 or more, and penalties for scores of less than 7.

4. Active use of support profile personas

Service desk teams have specific instructions for each support profile type.

5. Balance between XLAs and SLAs

Wilhelmsen has noticed that when XLAs are met, SLAs' tend to follow suit.


Challenges overcome with HappySignals

HappySignals has been the core of building an exceptionally well-working, outsourced IT team.

 

The challenges that were identified prior to using HappySignals, and overcome with the help of the platform, were:

  • Tackling the dual challenge of outsourcing the IT service desk, while aiming for the same customer satisfaction that local internal IT achieved. 
  • From having SLA-focused IT vendor contracts to formal XLAs with service desk team level bonuses for good scores - leading to a culture of collaboration.
  • Using HappySignals data to identify cultural and communication aspects of IT services that had a big impact on experience.
  • Going from mistrust and miscommunication between Norwegian employees and its Indian MSP, to both seeing each other as colleagues.



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"When we reached an average score of over 9/10 the first time, the MSP team leader said he never thought it was possible since it required a change in behavior, which was not typical for Indian culture. But we did and have been constantly up there now."

Marte Thorbjørnsen Reid

Tangible Benefits

Focusing on trust and transparency with its MSP, leading to its average happiness score being over 9/10.

  • Customer happiness increased from 44 points to 90 points, a 105% improvement.
  • Collaboration with its outsourced IT service desk is now perceived as good or better than the former internal service desk.
  • A clear focus on Experience first has helped identify which SLAs were counter-productive and which ones are useful.
  • Wilhelmsen proved to the Indian MSP that it's possible to change behaviors in agents through trust and transparency to overcome cultural differences.

Wilhelmsen_benefits

 


How they got there

A baseline experience level set the goal for what is achievable:


  • Measuring experience before moving to a new IT service provider helped set expectations.
  • Getting to know the team by visiting the MSP teams in India and making them feel they were seen as colleagues.
  • Formal XLAs to complement SLAs. 
  • Using Experience data to identify which metrics were driving desired behaviors and which metrics were harmful to experience.
  • Using feedback data to identify the cultural differences that were causing miscommunication and unhelpful assumptions on both sides.

 

 

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Use cases where Wilhelmsen
uses HappySignals

See which use cases helped Wilhelmsen achieve its IT success,
and find other cases suitable for your company needs.

 

 

 

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