Real-time Data for Actionable Decision Making

I can see real data coming back that is actionable
- Chris Megill

GW's IT department were receiving over 50,000 tickets per year from their end-users (a diverse mix of students and faculty staff), yet they were struggling to understand their experience due to the basic measurement tool used, leading to shallow response rates and inapplicable data.

After implementing HappySignals Experience Management platform into the GW IT stack, they have steadily received between 30-50% response rates across a year, which now gives them valuable experience data on how their internal customers are perceiving their services.

With this data, GW are able to understand the unique differences in their end-user base, follow trends to help manage budgets for staffing costs, as well as driving to maintain the organisations values; Safety of Community, Care and Efficiency.

COMPANY
  • Industry: Education
  • Employees: 8000
  • Service Desk: Internal
  • ITSM Platform: BMC Remedy
  • HappySignals since: Sep 2019

Outcomes

Happiness

66

Before

81

After

22.7%

Increase

Lost Time

5hrs 13 min

Before

4 hrs 16 min

After

18.9%

Reduction in lost time over IT incidents

GWU Happiness Score Graph

How HappySignals is used at GW

1. Experience data drives Service Improvement

Experience data is continuously used to demonstrate how Service Level Managers and IT Support staff are supporting specific areas of the school or staff, and show how they are working to improve their service delivery.

2. Understanding end-user personas

Through IT Support Profiles as well as feedback gathering, GW can further understand the different IT personas within their end-users and can see the most efficient way to deliver services to them.  For example, faculty staff prefer one-to-one service, whereas students would rather find the solution themselves.

3. All 237 IT professionals have access

The whole (237 IT professionals) IT team have access to HappySignals Experience Data

4. Engaging end-users to give feedback

Through the feedback tools and survey delivery, GW response rate has hit all time highs. Not only is the survey engaging for their end-users, but it also provides an outlet for them to actively improve the IT services they are experiencing.

5. Experience data is 100% transparent and diversely used

The data is shared openly to ensure transparency across IT partners, internal teams, and employees. Experience data becomes a strong utility in conversations across the board when discussing end-user satisfaction, productivity and happiness.


Challenges overcome with HappySignals

GW previously used a basic measurement tool which yielded inapplicable results.

 

The challenges that were identified prior to using HappySignals, and overcome with the help of the platform, were:

  • Moving from basic surveys to real-time experience data
  • Understanding how their end-users are experiencing IT services
  • Data-backed evidence of meeting IT goals when presenting to CIO
  • Managing staff during "peak seasons"
  • Enabling performance management at a team and individual levels. Staff is now able to be accredited for providing exceptional service. 
Picture of Chris-Pink-2

"I can see real-time data coming back that is actionable"

Chris Megill

Tangible Benefits

Real-time Experience data enabled GW to meet the goals of their organisation and deliver IT services to meet their diverse end-user needs:

  • Customer happiness increased from 66 points to 81 points, a 22.7% improvement that has stabilized at an above target level.
  • Productivity has increased meaning perceived lost time per IT incident has reduced from over 5 hours to a little over 4 hours.
  • HappySignals has made it possible for IT to get real-time insights into IT service quality 
  • IT holds a greater relationship with their end-users, both faculty staff and students
  • HappySignals enables GW to create better IT services
  • The ability to analyse peaks in data, and why this has happened

GW_benefits (1)

 


How they got there

Values are important to GW; HappySignals platform encompasses that.

  • Safety of their community was a key priority as well as Care and Efficiency of their services.
  • Enabling all IT staff to use HappySignals platform - a shared common goal for their department.
  • Swapping out the basic customer satisfaction survey to HappySignals ready to use tool.
  • Implementing IT Support Profiles to help understand their diverse end-user base and their ways of working.

 

 

 

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Use cases where George Washington University
uses HappySignals

See which use cases helped George Washington University achieve its IT success, and find other cases suitable for your company needs.

 

 

 


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